Executive Assistant

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Job Location

Temporarily Remote

Published By

Type of Job

15 hrs/week

Published Date

April 19, 2021, 9:00:00 PM

About the job

Youth and Family Enrichment Services (YoFES) seeks an energetic and detail orientated person to fill an Executive Assistant position. This individual will report to the Executive Director and contribute to the overall success of the organization. The successful candidate must be creative and enjoy working within a small, community-oriented environment that is mission and results-driven. The ideal individual will have exceptional written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The ability to work independently on projects, work under time constraints, and handle confidential matters with discretion is essential.

Responsibilities:

Provide general office support to the Executive Director, responsibilities to include but not limited to maintenance of filing system, invoice processing, drafting/sending emails, answering office phones, etc.

Perform data entry to various systems (QuickBooks, Constant Contact, Excel, etc.) and maintain donor database.

Maintain current knowledge of community development programs and generate ideas on how to expand and improve upon existing programs.

Assist program directors with all aspects of programmatic meetings as necessary including scheduling, meeting planning, program research, and communication.

Assist with the development stewardship process for the organization, including solicitation letters, tracking gifts, event planning, thank you letters and more.

Assist with donation requests, distributions, and reconciliation.
Assist with event planning and attend all events and fundraisers.

Requirements

Responsibilities

  • Provide general office support to the Executive Director, responsibilities to include but not limited to maintenance of filing system, invoice processing, drafting/sending emails, answering office phones, etc.

  • Perform data entry to various systems (QuickBooks, Constant Contact, Excel, etc.) and maintain donor database.

  • Maintain current knowledge of community development programs and generate ideas on how to expand and improve upon existing programs.

  • Assist program directors with all aspects of programmatic meetings as necessary including scheduling, meeting planning, program research, and communication.

  • Assist with the development stewardship process for the organization, including solicitation letters, tracking gifts, event planning, thank you letters and more.

  • Assist with donation requests, distributions, and reconciliation.

  • Assist with event planning and attend all events and fundraisers.

Qualifications

  • A minimum of an Associates Degree and 1-3 years of professional experience. (Bachelor’s Preferred)

  • Passionate about social impact work and culturally curious with the desire to continuously learn.

  • Interested in a long-term role with the potential for growth.

  • Trustworthy, kind, positive attitude, and comfortable working on a small "all hands on deck" team.

  • Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and multidisciplinary project skills.

  • Action-oriented, self-motivated, entrepreneurial, adaptable, and innovative approach to day-to-day work and longer-term planning.

  • Detail oriented, strong organization and time management skills, with the ability to juggle multiple projects/priorities at any given time.

  • Ability to work effectively in collaboration with diverse groups of people and with professionals at all levels within an organization.

  • Ability to travel for occasional work events.

  • Proficient with Google Workspace (formerly G Suite), Google Drive, Microsoft Suite, Zoom, Wix, and QuickBooks knowledge a plus.

Benefits

About us

YoFES is a public 501(c)(3) non-profit organization with a mission to educate, inspire, and empower members of at-risk, immigrant communities in Boston. YoFES is committed to providing children and families with the necessary tools to lead successful, healthy, and fulfilling lives in the face of poverty, social and racial inequity, and cultural transitions. Learn more about the organization by visiting www.yofes.org.

Address

1234 Hyde Park Ave, Hyde Park, MA 02136, USA